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Early Years Inclusion Funding Frequently Asked Questions

1. Early Years Inclusion Funding  2.  Disability Access Funding    
 3. Inclusion Funding Frequently Asked Questions     

2. FAQS 

How do you move from Emerging 1 1 to emerging 1 2 funding if the child's needs change? 

To ensure funding is having a positive and measurable impact on children's outcomes there will need to be a termly review, held with the provider and parents/carers. The outcome of the review will determine the strategies to be agreed for the next term and the funding level required, if any, to support the effective implementation of these strategies. As a result funding may:

  •  Be reduced or removed in the event of the child making good progress
  • Remain at the same level where limited progress is evidenced
  • Be increased to Emerging 2 level or a decision to consider whether an EHC needs assessment request is required, where the child has made no progress or has regressed.

Providers will need to request and complete the Review Form and submit to EYCC, Myle Cross Centre, Macaulay Drive, Lincoln, LN2 4EL.
The outcome will be quality assured and the provider informed of the final decision.

Are there 2 different application forms for Emerging 1 and Emerging 2 Inclusion Funding?

No, the same form is used for both Emerging 1 and Emerging 2 funding. Providers are asked to identify which funding they are applying for on page 1 of the form.
Providers will need to contact EYCC@lincolnshire.gov.uk to request the Inclusion fund application form in order to provide sensitive information via a secure electronic method. For this reason application forms are not routinely available on the website.

Will this new inclusion funding take the 30 hours entitlement into account?

Inclusion funding is allocated based upon a % increase of the universal and extended offer base rate, for every hour the child attends the setting for their Early Years Entitlement, up to a maximum of 30 hours/week (if the child is eligible).

Is Inclusion funding available for holiday time?

The Inclusion funding is allocated for every hour the child attends the setting for their Early Years Entitlement, up to a maximum of 30 hours/week (if the child is eligible). Therefore, if a child accesses their Early Years Entitlement through a stretched offer, the Inclusion funding will cover the EYE hours the child attends during holiday time.
If a parent chooses to pay for extra sessions during the holidays, these are not EYE funded hours so inclusion funding would not be paid alongside.

What if a child is age stage appropriate but needs support i.e. for behaviour, eating etc?

The purpose of the funding is to promote the inclusion and participation of children accessing Lincolnshire settings with additional or special educational needs. Where a child has severe behaviour difficulties they are likely to be assessed as working below chronological age in the Prime Area of Personal Social and Emotional Development, within the EYFS. If the child is working at least 2 age
and stage bands below chronological age, they may be eligible for Inclusion funding.

What time frames do we have when children need an Education Health and Care Plan and when you need Inclusion funding?

For details on the EHC Needs assessment process please contact your Early Years Specialist Teacher for more advice and also:

https://www.lincolnshire.gov.uk/parents/family-support/the-educational-psychology-service/information-for-schools/ehc-needs-assessment/27217.article

In the meantime, applications for Inclusion funding can be submitted at any time and payments will be processed in line with the payment schedule.

Who will receive the Inclusion Funding if a child attends more than one setting?

Funding can only be granted for support whilst a child is eligible for Early Years Entitlement within provision. Where a child accesses their Early Years Entitlement with more than one Early Years Provider, any Early Years Inclusion Funding allocated for that child will be shared on a pro rata basis. Each provider will need to apply for the funding.

Will specialist equipment and Transition Funding remain as they are?

The New Pilot Inclusion funding process merges both the previous Inclusion and Transition Funds. There is an expectation that providers will demonstrate the ways in which they have endeavoured to meet a child’s additional needs within the provision, routinely available, prior to requesting Early Years Inclusion Funding. Where a child would not be able to access their entitlement without additional resourcing, and where there is sufficient evidence of SEND prior to the child taking up a place at a setting, an Early Years Specialist Teacher (EYST) must be contacted prior to an application being submitted.
Early Years Inclusion Funding to provide Specialist Equipment.
Applications for specialist equipment must be completed by an Occupational Therapist or Physiotherapist, in conjunction with parents/carers and the Early Years Provider. Equipment will only be provided to support access to Early Years provision. Equipment is not routinely able to be transferred to a statutory or special school; arrangements should be made through the appropriate channels in such instances. EYCC will arrange for the collection and redistribution of equipment if and when a child is of statutory school age, unless a deferred place is agreed.
Arrangements for the transfer of equipment to another Lincolnshire EY setting if the parent chooses to move provision can be arranged by EYCC following a request from the Occupational Therapist. Please contact by email EYCC@lincolnshire.gov.uk

Can Schools apply if they have a nursery class?

To be eligible, the child must attend early years provision and be in receipt of Early Years Entitlement (EYE) funding i.e. private, voluntary and independent settings, local authority nurseries, nursery classes and childminders.

What if a child starts the first week of September? (Will we miss the Autumn term Inclusion Funding).

Applications for funding can be submitted at any time during the term and payments will be processed in line with the payment schedule which will be published on the website annually.

Will we have to reapply each term? - Can it be an update rather than a completely new application?

To ensure funding is having a positive and measurable impact on children's outcomes there will need to be a termly review, held with the provider and parents/carers. The outcome of the review will determine the strategies to be agreed for the next term and the funding level required, if any, to support the effective implementation of these strategies.

As a result funding may:

  • Be reduced or removed in the event of the child making good progress
  • Remain at the same level where limited progress is evidenced
  • Be increased to Emerging 2 level or a decision to consider whether an EHC needs assessment request is required, where the child has made no progress or has regressed.

The review form will need to be requested termly from EYCC to allow sensitive personal data to be sent via a secure connection.

Can you apply for Inclusion Funding and DAF?

Yes, they are two separate processes.
There will be a question on your Early Years Census regarding DAF. If the child is eligible and you can produce the DLA certificate, the EYE team will award this funding to you alongside your EYE payment.

If a child isn't eligible for EYE funding i.e. below 3 years old – can a child have Inclusion Funding?

Settings who have a child with additional needs, which are not able to be met within the graduated approach utilising a 1:3/1:4 staffing ratio AND is not yet eligible for their Early Years Entitlement should contact their locality/EYST to discuss what additional support could be identified to meet the needs of the child.
Lincolnshire may make Inclusion Funding available to eligible 2 year olds accessing EYE, as these children are identified as a cohort of children who are less likely to be operating at their appropriate age and stage of development.
For children who are under 2 or not eligible for 2 year funding, please contact your Early Years Specialist Teacher for support and guidance. For very young children with severe and complex needs, an Education Health and Care Needs Assessment Request may need to be considered following discussion with parents and professionals.

Will you still have to have Early Years Specialist Teacher (EYST) involved before you we can apply for the funding?

All Providers must have regard to the SEND Code of Practice (2014) and the Equality Act. The provider must demonstrate how the graduated response, to meeting children’s needs, is applied and monitored. There is an expectation that providers will demonstrate the ways in which they have endeavoured to meet a child’s additional needs with the provision, routinely available, prior to requesting Early Years Inclusion Funding. Where a child would not be able to access their entitlement without additional resourcing, and where there is sufficient evidence of SEND prior to the child taking up a place at a setting, an Early Years Specialist Teacher (EYST) must be contacted prior to an application being submitted.

Providers will need to contact EYCC@lincolnshire.gov.uk to request the Inclusion fund application form in order to provide sensitive information via a secure electronic method.

How long does it take from application to outcome? i.e. panel on certain dates

Applications for funding can be submitted at any time during the term however decisions and payments will be processed in line with the payment schedule which is published annually on the website.
Applications will be processed within localities having regard to the payment schedule.

What provision will be put into place if settings apply for Emerging 2 needs and the panel feel that the child's actually needs are complex? Will the panel automatically transfer the application into EHC?

Panel cannot transfer applications for inclusion funding to EHC needs assessment requests. The EHC needs assessment is a separate process and providers will need to ensure the correct process has been followed:
https://www.lincolnshire.gov.uk/parents/family-support/the-educational-psychology-service/information-for-schools/ehc-needs-assessment/27217.article

Please see question 6.
Where a child has more complex needs providers/parents may need to consider a request for an Education Health and Care Needs assessment to ensure their needs are able to be met. If this is the case the provider should contact their Early Years Specialist Teacher for further support and advice.

How would we gather evidence via cross county children e.g. multi agencies involved?

Your Early Years Specialist Teacher will be able to provide advice and guidance on gathering evidence to support an application. If you are unsure who this is please use the locality inclusion email to request support. See website page for details of these for your locality:
https://www.lincolnshire.gov.uk/early-years-support/129048.article

How do we progress when parents don't agree to professional involvement?

Your Early Years Specialist Teacher will be able to provide advice and guidance on working with parents. If you are unsure who this is please use the locality inclusion email to request support. See website page for details of these for your locality:
https://www.lincolnshire.gov.uk/early-years-support/129048.article

Does the guidance cover the autistic spectrum?

Yes, in that children with autism may have difficulties or differences with communication, social interaction and behaviour and some children with autism experience the world differently through their senses. This may result in the child falling below the expected ages and stages of development in one or more prime area.

Can we apply for EHC without having existing Inclusion Funding?

Requesting an Education Health and Care needs assessment is separate process with its own criteria, please contact your Early years Specialist Teacher (EYST) for more advice and see: 15. How long does it take from application to outcome? i.e. panel on certain dates
Applications for funding can be submitted at any time during the term however decisions and payments will be processed in line with the payment schedule which is published annually on the website.
Applications will be processed within localities having regard to the payment schedule.
https://www.lincolnshire.gov.uk/parents/family-support/the-educational-psychology-service/information-for-schools/ehc-needs-assessment/27217.article

SEND Code of Practice 2015 states: In considering whether an EHC needs assessment is necessary the local authority will need to take into account a number of factors including: evidence of the action already being taken by the Early Years Provider to meet the child's SEN. Where possible this should include evidence of uptake of inclusion funding as this demonstrates where a child is not able to have their needs met through the graduated approach and within the provision routinely available.

Who are classed as 'professionals'? (are EYST classed?)

An EYST would be classed as a professional. The list on the application form gives further guidance on those classed as professionals.

If there is a lack of professionals in our area who would we go to?

An EYST would be classed as a professional. The list on the application form gives further guidance and your locality EYST will be able to provide advice or signpost to relevant agencies.

I have a child at the setting in receipt of inclusion funding and the parents want to change their hours. What should I do?

Change the hours on the pupil register on the hub with the updated hours. When adjustment claims are made, inclusion funding will be paid alongside funded EYE hours.

Now that funding is not paid in bands, how does the setting work out how much additional support to give? What can the inclusion funding be spent on?

The setting can use the funding flexibly to ensure that the child is supported to make the best possible progress. This may look different for each provider and for each child. Settings will know the child best and be able to identify how to allocate the inclusion funding in order for it to be most effective. If you need any further support with this, please contact your Early Years Specialist Teacher.

Emerging 2 Funding is not enough to support the child we have in our setting with severe and complex needs. What should we do?

Contact your Early Years Specialist Teacher for support and guidance in the first instance. In discussion with parents and other professionals, it may be necessary to initiate an Education Health Care Needs Assessment request.

When the flow chart process refers to children being 2 ages and stages behind in all prime areas, does this mean all aspects of all of the prime areas?

Inclusion funding is there to support those children who have an emerging SEND, so we would expect that those children for whom applications are being made would be working below their age related expectations. All children are different, so applications would be treated individually, taking into consideration not only age and stage assessments but also written information and evidence provided by settings in order to formulate a holistic view of the child. With this in mind it is important that when completing inclusion funding applications, settings provide as much detail as possible.


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